Job Description

Job Requisition ID: 44599  

BPIS: 09513

Start date: 2/14/25
  Closing Date/Time: 03/03/2025
Agency:  Department of Healthcare and Family Services
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 
Skill Option:  General Administration/Business Marketing/Labor/Personnel 
Bilingual Option:  None 
Salary: Anticipated starting salary range $9000-$11500/based on experience
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: None

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees
earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your
application. Please note that the Department of Healthcare and Family Services must verify proof of higher education for
any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the
position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position overview: 

The Department of Healthcare and Family Services, Division of Finance, Bureau of Budget and Cash Management, is seeking to hire an experienced supervisor to join our staff as the Administrative Budgeting Unit Supervisor. This position is responsible for developing, presenting, and defending the Department’s administrative budget to executive staff, the Governor’s Office of Management and Budget, and the Legislature. The ideal candidate will demonstrate the ability to work with internal and external staff persons on complex changes to Department policies and exhibit the ability to prioritize tasks to ensure timely work completion while demonstrating independent initiative.

HFS values employees with different backgrounds, life experiences, and talents.

Employees receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.  HFS is an equal opportunity employer.

Essential Functions

• Subject to management approval, serves as Administrative Budgeting Unit Manager for the Department of Healthcare and Family Services, Division of Finance, Bureau of Budget and Cash Management by planning, directing, and evaluating activities for all elements of the administrative budget, including personal services, contractual services, collections, child support services, and other administrative funds and appropriations
• Serves as full-line supervisor
• Plans, directs, and evaluates the formulation, request, and defense of the Department's administrative budget
• Responsible for the review and analysis of the impact of proposed policy/legislative changes
• Represents the Budget and Cash Management Assistant Bureau Chief/Operations Section Manager with other areas of the agency, the Governor's Office of Management and Budget (GOMB), and legislative staff
• Responsible for the development and maintenance of computerized tracking and reporting systems to reflect trends, spending levels, and fund balances
• Manages the development of methodologies
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in finance, public or business administration, accounting, or budgeting
• Requires prior experience equivalent to three years of progressively responsible administrative experience in a public or business organization, preferably with finance, public or business administration, accounting, or budgeting experience

Preferred Qualifications

• Three (3) years of experience formulating, defending, and implementing a multi-million dollar public or business organization budget
• Three (3) years of experience assuming fiscal management responsibilities for public and private programs ensuring compliance with federal and state statutes, rules, and regulations
• Three (3) years of experience working with the principles of governmental accounting, program budgeting, and statistics
• Three (3) years of experience with State procedures pertaining to the appropriations process
• Three (3) years of professional supervisory experience with management and leadership skills
• Three (3) years of professional experience assessing fiscal/policy impacts of legislation proposed or enacted by the Illinois General Assembly or the US Congress
• Three (3) years of administrative experience in State government or a private or public organization dealing a with large fiscal system
• A master's degree in business administration, finance, public administration, accounting, economics, or a related field and/or certifications in actuary science
• Three (3) years of proficiency in Microsoft Access, Excel, Word, PowerPoint or similar presentation software, Adobe Acrobat or similar publishing software, and Internet research

Conditions of Employment

• Requires the ability to pass a background check
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends
• Requires the ability to utilize and maintain state issued equipment such as a laptop
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Location: Springfield - 201 South Grand Ave E 
Email: HFS.DOFApps@illinois.gov
Posting Group: Leadership & Management

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this
position. As a result, the employee should be aware that if offered non-State employment during 
State employment or within one year immediately after ending State employment, the employee shall, 
prior to accepting any such non-State employment offer, notify the Office of the Executive 
Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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