Job Description

60% – The database/billing manager supports all aspects of database management for development and admissions. The database/billing manager is responsible for database records, reports, gift processing, and prospect research.

• Manage the Raiser’s Edge database and records, including protocol and standards for maintaining biographical updates, processing gifts, preparing mailing lists, management reports and other pertinent information for sustaining a philanthropic program
• Work with the Controller to ensure timely and accurate entry of gift and biographical information for the School’s donors, alumni, friends, volunteer boards, and other constituent groups
• Ensure the completion, priority, and accuracy of prospect research and evaluation
• Oversee and implement the effective use and adoption of new research information services, technologies, and communication tools
• Provide updates and data entry to the Admission database, generate reports and mailing lists
• Follow protocols and administer gift receipt process, including acknowledgements

40% – As a member of the business office: secures revenue by verifying and posting receipts and resolving discrepancies; is responsible for billing & collections of all student/family accounts; provides personalized service to Harley families.

Responsibilities

• Bill tuition and other charges.
• Records and reconciles payments.
• Develops payment plans and reports for monitoring receivables.
• Assists in month-end close processes
• Provides back-up for other business office functions

Position Qualifications: A Bachelor’s degree is required as is a minimum of five years of experience in a business office setting, preferably in an independent school or non-profit. Candidates must have significant experience with data entry and database management. Proficiency and expertise with Raiser’s Edge and Excel is strongly preferred. Candidates should possess strong customer relationship skills. Experience working with volunteers and boards is preferred. The ideal candidate is organized and has the ability to prioritize tasks as needed. Qualified candidates will have a strong work ethic, customer focus, interpersonal skills, and communication skills. We welcome applications from candidates who will add to Harley’s diversity.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday

Language:

• English (Preferred)

License/Certification:

• Teaching Certification (Preferred)

Work Location: In person

About The Harley School

At The Harley School, we foster a thriving environment in which we all become our truest and best selves. Our values, both in school and beyond, are: community, academic excellence, joy in learning, wellness, and sustainability. We believe children are innately curious about the world and joyfully engaged in it. Our faculty cultivate an environment of academic exploration, where taking risks, making mistakes, and engaging in constructive discourse are integral to intellectual growth. Sustainability is an essential element of the framework that drives curriculum and community decision-making in ways that allow us to care for the planet and each other. We encourage compassionate connection within a diverse community, where each individual is valued and supported to reach their full potential. Harley’s breadth of educational opportunities provides an environment for innovation, creativity, and scholarly pursuits that set the stage for student contributions to the greater good while, as our motto states, they “Become What Thou Art.”

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