Job Description

Job Description

Job Description

Word Processing Manager

Job Title: Supervisor Word Processing
City & State Location: Reston, VA

Description/Job Summary

HGL - WHO WE ARE

At HGL, we value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. We provide opportunities for a dynamic work environment surrounded by industry leaders working to solve today’s environmental, infrastructure, and natural resources challenges. HGL offers career advancement through internal and external training, skill advancement, and education. Projects at HGL span the United States and its territories all while solving problems associated with emerging contaminants (PFAS, radiological, and unexploded ordnance) along with traditional chemical contamination across all media.

With over 600 employees, HGL is large enough to execute high profile projects but is small enough where the President and COO know everyone by name. By joining HGL, you will be working to restore the environment and protect our future.

HGL - WE INVEST IN YOU

It’s not just a job, it’s your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. HGL’s mission is to continually deliver new solutions and technologies for the ever-changing range of environmental challenges encountered in today’s world. HGL’s corporate culture ensures you’ll be given the opportunity for career advancement while being supported by bright, highly productive peers and leaders.

POSITION DESCRIPTION

HGL is seeking a Desktop Publishing Manager / Word Processing Supervisor in our Reston, VA office, although there is the potential for hybrid work for the right candidate. The Supervisor plans, assigns, and reviews word processing work to ensure timely completion of deliverables. We are looking for a candidate with a strong knowledge of Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook, and SharePoint) as well as Adobe Acrobat. The candidate will be responsible for managing the proposal and overhead word processing group on large ID/IQ proposals and task orders, which include large documents containing graphics and tables. The candidate should possess an eye for design and page layout as well as have experience proofreading documents for consistency, spelling, grammar, and punctuation.
Responsibilities/Duties

WHAT YOU'LL BE DOING

The person hired for this role will be responsible for:

• Managing a team of senior word processors.
• Setting internal staff schedules to meet document deadlines.
• Proofreading draft and final products for consistency and style.
• Formatting large proposals using Microsoft Word styles.
• Generating tables of contents and lists of tables, figures, and appendices.
• Creating and editing report headers and footers.
• Importing figures, photographs, and spreadsheets.
• Inserting footnotes, endnotes, and references.
• Formatting large Microsoft Excel spreadsheets for proper viewing/printing.
• Converting Microsoft Word, Excel, and other files into PDF documents and compiling into final deliverable.
• Adding headers, footers, and page numbers to PDF files.
• Bookmarking and linking PDF files.

Required Skills

WHAT YOU NEED TO BE SUCCESSFUL

The ideal candidate will need the following as a foundation for success in the role:

• High school diploma.
• Senior level in Microsoft Office 365 Applications (Word, Excel, Outlook, and SharePoint).
• Senior level in Adobe Acrobat.
• Maintain a reasonably high degree of speed and accuracy with typing and formatting.
• Ability to prioritize multiple tasks and adhere to deadlines.
• Follow directions carefully.
• Work as an individual contributor in a teams-based environment.
• Work with teams across multiple time zones.
• Maintain confidentiality and discretion.

Preferred Skills

WHAT YOU NEED TO STAND OUT – Preferred, not required

• About 10+ years’ experience managing proposal deliverables with tight deadlines.
• Bachelor’s degree.
• Word Processing Certification.
• Adobe InDesign.
• Experience with 508 Compliance.

Details

MORE ABOUT HGL AND THE OPPORTUNITY

We are all unique in our experiences and diversity of backgrounds, yet we share a drive and vision in our belief that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors.

A pre-hire drug test is required.

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by phone at 703-478-5186 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.

For more information about our commitment to equal employment opportunity, please click here.

Job Tags

Local area, Flexible hours,

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