Job Description

MultiTracks.com is seeking a passionate Event Coordinator / Team Assistant to join our company this fall! Do you love planning large-scale events, thrive on helping others, and excel in handling a wide range of administrative tasks? If so, you may be the ideal team player that we are seeking! The Event Coordinator / Team Assistant will play a pivotal role in ensuring our operations run smoothly by providing exceptional support across various functions. You will use your event planning expertise to coordinate corporate events, team-building activities, and other gatherings both large and small. Additionally, you'll help manage day-to-day tasks from travel planning to running errands, always with a focus of making life easier for our amazing team. This role is in Cedar Park, Texas and can be fully in-office or open to the possibility of a hybrid schedule, post-onboarding.   

MultiTracks.com is a growing technology company that creates tools for worship teams worldwide, putting the needs of the church at the heart of its brand. We are driven to consistently enhance the customer experience by thinking outside of the box and delivering an unmatched product. We hear every day from the customers we serve and how we save them time for what really matters. That is our mission, and our team is truly rallied around it. When the mission is clear and the team is unified, its an exciting place to be. If this motivates you, then you might be a great candidate for joining the team at MultiTracks.com.   

Who You Are:   

• Upbeat, energetic, with a can-do attitude  

• Willing, able, and excited to do what it takes to complete a project or event well  

• Humble enough to take direction from others, confident enough to be able to own-it too  

• Enjoy problem-solving and discerning the most efficient and effective solutions  

• Passionate for helping others   

• An Expert Communicator, you know your audience   

• Tech Savvy    

• Collaborative   

• Resourceful    

• Adept at Time Management    

• Professional and Poised    

• Highly Organized and Detail-Oriented   

• Self-motivated   
  

What Youll Do:   

• Plan and execute large-scale corporate events, conferences, team retreats, and other company gatherings  

• Manage event logistics, including vendor relationships, budgeting, venue selection, catering, and on-site coordination  

• Coordinate virtual or hybrid events with attention to detail, ensuring smooth execution 

• When schedule allows, provide support in various departments as needed, ensuring a collaborative and seamless working environment 

• Work alongside a team of in-office and remote administrative professionals, communicating, collaborating, and cross-training to support each other as needed 

• Assist with organizing office supplies, handling correspondence, and preparing reports or presentations as needed  

• Manage office events calendar and communicate the schedule to office folks  

• Act as the go-to person for miscellaneous admin requests 

• Serve as a reliable, approachable, resource for team members, always willing to help and improve their day-to-day operations  

• Demonstrate tact, diplomacy and discretion in all interactions     

Requirements:   

• Minimum of 5 combined years of experience as an Administrative Assistant, Executive Assistant, Event Coordinator, Project Manager or similar roles  

• Proven experience planning and executing large-scale events or corporate functions is a must  

• Excellent time management and organizational skills with the ability to manage multiple priorities simultaneously  

• A meticulous eye for detail  

• Strong written and verbal communication skills, with the ability to liaise professionally with vendors, guests, and team members  

• Proficiency in Microsoft Office and event management tools or platforms   

• Flexibility to be on-call outside of regular business hours as-needed (minimal)   

• Willingness and ability to learn new software as needed   

• A can-do attitude with an aptitude for excellence   

• A genuine desire to support your team and go above and beyond to ensure their success  

Bonus but not required:   

• Previous experience in the SaaS industry or Music Industry  

• Familiarity with MultiTracks.com products     

• Event Management and or Customer Relationship Management Software Training  

• Additional Certifications such as Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), Project Management professional (PMP) or other similar certifications with an Events Management, Administrative, or Project Management Specialization  

Why MultiTracks.com?  

MultiTracks.com is committed to your total wellbeing and offers benefits to holistically support your and your familys physical, emotional, social, financial, and professional health including:  

• Time away from work benefits including paid holidays and paid time off plans.  All time off is dependent upon the companys schedule and needs.   

• Remote / work from home days for in-office employees.  

• Employer-paid options for health insurance plans available on the first day of employment. Based on the health insurance plan you select, the company will pay for some or all your/your familys health insurance premiums. This extends to your spouse and children provided they are not eligible for health insurance coverage at their own employer.   

• Employer-paid dental and vision available on first day of employment  

• Health savings account (with employer contributions) or flexible spending account  

• Employer-paid life, disability and AD&D insurance  

• Additional Voluntary Life and AD&D, Critical Illness, and Accident Insurance options available  

• Employee Assistance Program (EAP) including no-cost counseling sessions, financial consultations and attorney consultations and/or mediation, wellbeing support for emotional, physical, social, professional, and financial health, Caregiver support & Health Advocacy Program  

• Optional free enrollment in Dave Ramseys Financial Peace University Course  

• 401(k) retirement plan with a 100% employer match of the first 4% of eligible compensation contributions (eligible after 3 months of hire date)  

• Adoption assistance (up to $1,500, if eligible)  

• Parental leave (eligible after 3 months of employment)  

• Educational Assistance Program (up to $1,500 per year, if eligible)  

• Training & Development Opportunities   

• MarketPlace program with discounts and deals from national retailers (ex: gym memberships, tutoring, discounts on childcare services, pet health insurance, travel needs, etc.)  

• Spend a week with the entire MultiTracks.com team during our annual Team Week event in Austin, TX.  

*Benefits are determined based on employee status; full-time employees will qualify for full benefits.  

Our culture sets us apart. Were not just saying that. Take it from our team:  

What we do every day matters to people all over the world, I love the Team environment here, the collaboration, the fun we have together.  

-Marc, Senior UI/UX Designer  

Culture makes a great work environment. It is great working with genuine people who all have a passion for the vision of the company. Exceptionally rare.  

-Kenny, Software Development Manager  

I love the potential. With MultiTracks.com being a growing company, there is potential to grow into roles that fit you as a person. MultiTracks.com cares about the development of each employee and is incredible at maximizing people within the company to fit. MultiTracks.com is always looking out for ways to win for both the employees and the company.  

-Trevor, Sales & Support Specialist  

I love that I get to be creative and that our work is meaningful!  

-Monica, Partner Relations & Marketing Coordinator  

If this position sounds like it might be a fit, reach out to us and apply today! 

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