Job Description
Salary : $107,844.00 - $131,076.00 Annually
Location : Sacramento, CA
Job Type: Full-time
Job Number: 24-122
Department: Office of the Gen Mgr Dept
Division: Inter-Governmental Affairs Div
Opening Date: 09/23/2024
Closing Date: 10/4/2024 4:30 PM Pacific
The Position The Executive Assistant II in East Bay Municipal Utility District's (EBMUD) Sacramento office provides routine to complex administrative, office management, and budgetary support to the Manager of Legislative Affairs and other staff in EBMUD's Sacramento Office; performs special projects, procedure development and general analytical work; monitors and helps communications among the Sacramento staff, the EBMUD management team, other EBMUD work groups and external organizations on projects including those that are time sensitive or have other constraints.
Typical responsibilities include:
•Interacting with EBMUD's Senior Management Team, state legislative offices and staff, state executive branch office and staff, stakeholder organizations staff, and statewide associations staff of which EBMUD is a member.
•Preparing correspondence, reports, spreadsheets, presentation materials and supporting charts, and a wide variety of finished documents; initiating correspondence and other material independently for the manager.
•Preparing and managing the office's budget activities and processing expense requests and disbursement authorizations.
•Providing administrative support such as receiving and screening visitors and telephone calls; sorting, screening and routing mail; ordering supplies.
•Scheduling and arranging meetings on legislative issues.
•Maintaining appointment calendar(s) including issuing notices and agendas and assembling and distributing materials in advance.
•Making arrangements for travel, accommodations and conference registrations.
•Screening, as needed, proposed legislation to determine whether a given bill would affect EBMUD programs or policies.
•Routing proposed legislation to other departments for their assessment of the impacts of the proposed legislation on their programs.
•Tracking all bills of interest to EBMUD.
•Closely monitoring the top priority bills for EBMUD to ensure that EBMUD's position is fully communicated to the author and policy committees.
•Maintaining files, particularly the legislative files to ensure all materials filed are timely and relevant.
•Planning, organizing and coordinating meetings and events.
•Organizing and managing legislative tour of upcountry facilities and other tours upon request.
•Overseeing office equipment and facility maintenance.
•Conducting research and special studies.
•Preparing personnel and confidential matters.
•Responding to internal/external inquiries or referring inquiries to appropriate staff.
•Tracking department assignments.
Knowledge of:
•Legislative process and calendar (preferred).
•Business office management practices and procedures including organizing, prioritizing and scheduling work, and balancing administrative support resources with competing needs.
•Telephone etiquette techniques appropriate to gathering information, responding to inquiries and complaints that project a courteous, patient, positive, professional, and helpful demeanor.
•Correct spelling, punctuation, grammar, and standard formatting as used to prepare, edit and proofread reports, and correspondence.
•Word processing, presentation, spreadsheet, and other common PC software applications.
•Manual and electronic record management and filing systems.
Ability to:
•Deal tactfully and effectively with the public, other EBMUD staff, elected officials or their representatives.
•Exercise sound independent judgement.
•Establish and maintain effective working relationships.
•Work with sensitive information and maintain confidentiality.
•Demonstrate initiative in managing office and providing support.
•Organize, prioritize, and follow-up on the status of assignments.
•Proofread own or others' documents for accuracy and content.
•Organize, prioritize and adjust prioritization of work assignments.
•Maintain attention to detail despite frequent interruptions.
•Maintain manager's Outlook calendar.
•Speak and write clearly and concisely.
•Apply, recommend, and implement improvements to work processes and office practices.
•Prepare, monitor, and administer budgets.
The ideal candidate will have experience working in the Capitol (preferred), be willing to take initiative and demonstrate strong administrative skills, have excellent interpersonal skills, be able to manage multiple priorities and work under deadlines, and have expertise in handling confidential matters.
The salary range is $8,987 per month increasing to $9,436, $9,908, $10,403, and $10,923 after 6, 18, 30, and 42 months, respectively. Non-represented employees' benefits include eligibility for annual merit-based bonus pay program.
EBMUD is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, creed, sex, gender, gender identity (including transgender status), gender expression, marital or registered domestic partnership status, age for individuals age forty or older, national origin, ancestry, disability (mental or physical), medical condition (cancer and genetic characteristics), genetic information, sexual orientation, military and veterans status, family or medical leave status, pregnancy (including childbirth, lactation or related medical condition), pregnancy disability leave status, domestic violence victim status, political affiliation, and other categories protected by federal, state and/or local laws.
Requirements 1. High school graduation or its equivalent.
2. Three years of responsible, journey-level clerical experience.
3. Willingness to work overtime as needed.
Equivalent combinations of education and experience may be considered. To be considered under the "equivalent combination of education and experience" provision, it is your responsibility to include in your application materials written evidence of employment performed at the level of the typical duties of this position and/or coursework in subject areas directly related to this position. For more information, see our FAQ page at
The Selection Process 1. Submit a completed EBMUD application and the required supplemental question responses online at by 4:30 p.m., October 4, 2024. Only application materials submitted online during the filing period will be accepted.
2. Candidates must achieve a passing score on each test part in order to advance to the next step in the selection process.
3. All qualified applications and supplemental responses will be competitively evaluated, with those candidates demonstrating the strongest qualifications for the position to be invited to a written test tentatively scheduled for early November.
4. Successful candidates will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 to 24 months.
5. The probation period for this position is 6 months. For those holding civil service status the probation period is 6 months.
6. All employment offers are conditional, pending the results of a Live Scan background screening. All selected finalists must participate in the Live Scan background screening process to remain in consideration for EBMUD employment.
Supplemental Information As the first step in the selection process, responses to the supplemental questions must be submitted online with the regular EBMUD application. Please provide thorough, accurate descriptions of assignments you have personally performed.
Our excellent benefits package includes:
- Eligibility for annual merit-based bonus pay program;
- 12 days paid vacation; 16 holidays; 13 days paid sick leave;
- Family health insurance (choice of Kaiser fully paid or Sutter Health Plus or Anthem Blue Cross 85% paid);
- Fully paid family dental and vision care plans; life insurance; long-term disability insurance;
- EBMUD Retirement Plan (reciprocal with CalPERS);
- $1,000/yr. contributed to flexible spending account or cash;
- $145/mo. public transit subsidy;
- 401(k), 401(a) and 457(b) tax-deferred retirement plans; Roth 401(k);
- $3,500/yr. tuition reimbursement;
- And opportunities for professional growth including training and career development.
01
Describe your experience managing a legislative tracking program and maintaining a legislative correspondence program.
02
Describe what in your background has given you a working knowledge of the California legislative process. Be specific about your direct role in the activities you describe.
03
Describe your experience working on highly sensitive issues, providing assistance to elected or appointed officeholders and upper management, and handling confidential information. Discuss the nature of the information and method(s) you employed to maintain confidentiality.
04
Describe your experience exercising independent judgment in providing assistance to senior appointed or elected officials, or senior management.
Required Question
Job Tags
Holiday work, Full time, Local area, Trial period, Flexible hours,